Position: Senior Manager, Administration & Logistics
Job Location: Country Office- Freetown, BRAC Sierra Leone
About the Role:
The Senior Manager, Administration & Logistics, is responsible for overseeing and managing
the administration and logistics function within the organization. This role involves implementing
administration & logistics strategies, ensuring that both staff and project activities work in and
are implemented in a safe and secure environment respectively, as well as ensuring the efficient
and cost-effective utilization of organization resources and assets, while adhering to all relevant
policies, regulations, and ethical standards.
Key Responsibilities:
Strategy and leadership:
\uf0b7 Collaborate with management to develop and implement Admin and Logistics strategies
that align with the organization’s goals, objectives, and financial targets.
\uf0b7 Develop and manage the administrative department’s budget, ensuring cost-effective
operations.
People management:
\uf0b7 Collaborate with the human resource department in attracting, directing and managing
quality staff in the Admin and Logistics department while focusing on supervising and
developing their capabilities appropriate to the strategic, operational as well as future
needs of the department.
\uf0b7 Build and lead an agile, robust, inclusive and effective team, working collaboratively with
them to achieve organizational goals.
\uf0b7 Provide support and direction to the Admin and Logistics team in setting clear
performance targets, ensuring commitment to them and achievement of results, while
maintaining an effective feedback mechanism.
\uf0b7 Mentor and coach Admin and Logistics staff to attain the required competencies.
Workplace safety:
\uf0b7 Implement security measures to protect Organizational assets, employees, and visitors.
\uf0b7 Oversee safety protocols, emergency preparedness, and compliance with safety
regulations.
\uf0b7 Serve as the Safety & Security Focal Person
\uf0b7 Oversee the implementation of and ensure compliance to set Occupational Health,
Safety and Security Guidelines at all BRAC Offices and premises.
\uf0b7 Ensure that adequate security is provided at all BRAC Offices and premises
\uf0b7 Monitor the adherence of 3rd party service providers to contractual provisions and
ensure full compliance with agreed Service Level Agreements.<\/p>\n\n\n\n
\uf0b7 Ensure compliance with assessment checklists for use in the identification and selection
of premises and facilities for use as Offices and other programme spaces as per need.
\uf0b7 Take lead in the identification, assessment and selection of offices and premises for use
by BRAC.<\/p>\n\n\n\n
Facilities and assets management:
\uf0b7 Manage and oversee the physical workplace, including office spaces, equipment, and
facilities maintenance.
\uf0b7 Plan and execute office layout, renovations, and space utilization.
\uf0b7 Manage contracts related to security services, office space, water supplies and
electricity to ensure all meet contractual obligations
\uf0b7 Manage organization fixed assets in line with the Asset Management Policy
\uf0b7 Facilitate issuance and allocation of work tools to both existing and joining staff
\uf0b7 Coordinate the disposal of obsolete items in line with the disposal policy.
Logistics & Travel Management:
\uf0b7 Supervise the Travel Desk Staff and oversee travel arrangements, transportation
schedules, and accommodation for staff and visitors, for both domestic and international
travel.
\uf0b7 Manage all warehouses and stores.
\uf0b7 Facilitate Staff in the application for and processing of work permits, travel visas and
such related documentation.
\uf0b7 Maintain and control office supplies, equipment, and inventory levels.
\uf0b7 Organize and coordinate organizational events, meetings, conferences, and seminars.
\uf0b7 Maintain organized and up-to-date records and documentation.
\uf0b7 Ensure adequate accountability of both inventory and stock held at warehouses and
premises.
Fleet management:
\uf0b7 Supervision and leadership to the drivers.
\uf0b7 Manage the fleet of vehicles (cars and motorcycles).
\uf0b7 Develop and implement fleet management policies and procedures.
\uf0b7 Ensure compliance with Country Traffic Regulations.
\uf0b7 Coordinate travel arrangements, and transportation for employees and visitors.
Administrative Policies and Procedures Compliance:
\uf0b7 Develop, Contextualize, document, and enforce administrative policies and procedures.
\uf0b7 Ensure compliance with legal and regulatory requirements
\uf0b7 Ensure compliance with document retention policies.
\uf0b7 Uphold, promote, follow and apply the vision, mission, core values and policies of BRAC,
including an effective safeguarding policy;
\uf0b7 Ensure the safety of team members from any harm, abuse, neglect, harassment and
exploitation to achieve the program\u2019s goals on safeguarding implementation. Act as a
key source of support, guidance and expertise on safeguarding for establishing a safe
working environment.
\uf0b7 Practice, promote and endorse the issues of safeguarding policy among team members
and ensure the implementation of safeguarding standards in every course of action.<\/p>\n\n\n\n
\uf0b7 Follow the safeguarding reporting procedure in case any reportable incident takes place,
encourage others to do so.
Safeguarding job responsibilities
\uf0b7 Establish a safeguarding culture by implementing the safeguarding policies, taking
programme decisions with the do-no-harm principle, mitigating safeguarding risks and
maintaining a safe working environment where staff feel encouraged to voice concerns
without fear of retaliation.
\uf0b7 Ensure team members, partners and service providers have access to and receive
mandatory training on the safeguarding policies and reporting channels.
\uf0b7 Report safeguarding incidents witnessed or experiences to the Safeguarding
department. For known cases, maintain neutrality, be sensitive and non-judgemental to
victims\/survivors, and cooperate with organisational investigations providing accurate
information as needed.<\/p>\n\n\n\n
Academic Qualifications:
\uf0b7 Bachelor\u2019s degree in administration and Logistics Management
Required Skills, Competencies & Knowledge:
\uf0b7 Knowledge of the property and construction market in Sierra Leone.
\uf0b7 Excellent communication and interpersonal skills.
\uf0b7 Proficiency in logistics management systems, software and tools.
\uf0b7 Knowledge of relevant legal and regulatory requirements.
\uf0b7 Analytical and problem-solving abilities.
\uf0b7 Fleet management experience
\uf0b7 Ability to work effectively in a fast-paced and dynamic environment.
\uf0b7 Integrity
\uf0b7 Proficient computer skills; word, power point, excel
\uf0b7 Critical thinking, good judgement and objective decision making
\uf0b7 Organization skills
Experience Requirements:
\uf0b7 A minimum of 5 years at senior officer level in administration or logistics management in
a reputable organization, preferably in an International NGO.
About BRAC International:
BRAC International (BI), a leading non-profit organization, is on a mission to empower people
and communities facing poverty, illiteracy, disease, and social injustice. Our vision is to create a
world free from exploitation and discrimination, where everyone can realize their potential. We
design proven, scalable solutions that equip people with the support and confidence they need
to achieve their potential.
BRAC was founded in Bangladesh in 1972 and over the last five decades has grown to become
one of the world\u2019s largest non-governmental organizations (NGOs), reaching over 100 million<\/p>\n\n\n\n
people. We started our first international operation by venturing into Afghanistan in 2002,
building on lessons from our work in Bangladesh to support a nation devastated by war.
Currently operating in 16 countries across Asia and Africa. Born, proven and led in the Global
South, BRAC International brings a unique Southern perspective and commitment to continuous
learning, providing a depth of insight, experience and evidence to meet the needs of diverse
communities with humility and courage across Asia and Africa. To learn more about BRAC
International, please visit (www.bracinternational.org.com)
Our Core Values:
Integrity: We approach our work with honesty and integrity.
Innovation: We innovate and iterate to improve our impact.
Inclusiveness: We foster inclusion to reach those who need it most
Effectiveness: We strive for effectiveness to better serve people in poverty
If you feel you are the right match for the above-mentioned position, please follow the<\/p>\n\n\n\n
application process to grab your dream opportunity!<\/p>\n\n\n\n
Re-advertisement: Please note if you already applied, no need to apply again.
External candidates are recommended to email their Resume with a cover letter and any
supporting documents to bimcf.sierraleone@brac.net mentioning a brief academic background,
career summary, core competence, professional certifications (if any) etc. within 250 words.
Internal candidates are recommended to apply with their latest Resume including all job
assignments in detail and a cover letter mentioning core competence and career aspiration with
BRAC PIN and email to bimcf.sierraleone@brac.net copying their immediate reporting
manager.
Please mention the name of the position and location applied for in the subject bar<\/p>\n\n\n\n
Application deadline: 16 th June 2026<\/p>\n\n\n\n
BRAC is committed to safeguarding children, young people and adults, and expects all
employees and volunteers to share the same commitment. We believe every stakeholder and
every member of the communities we work with has the right to be protected from all forms of
harm, abuse, neglect, harassment, and exploitation – regardless of age, race, religion, and
gender, status as an individual with a disability or ethnic origin. Therefore, our recruitment policy
and procedure include extensive background checks and disclosure of criminal records in order
to ensure safeguarding to the fullest extent. <\/p>\n\n\n\n
\u201cBRAC International is an equal opportunities employer\u201d<\/p>\n\n\n\n
Disclaimer: BRAC International does not impose any fees at any stage of the recruitment
process and holds no liability for any claims, losses, or damages arising from fraudulent<\/p>\n\n\n\n
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